Pricing
Your funders, your auditors and your subrecipients belong inside the record. Charging for their seats would push you to share a login, and a shared login destroys the attribution the whole product depends on. So they are free, on every paid plan, always.
Three plans, two billing cycles
A closed award moves to the archive tier and stops counting against your limit, while staying readable and exportable for your retention period.
or $600 a year — $50/month, two months free
For small nonprofits running a handful of awards at once.
or $1,800 a year — $150/month, two months free
For pass-through entities carrying subrecipient monitoring duties under 2 CFR 200.332.
or $3,600 a year — $300/month, two months free
For fiscal sponsors, large recipients and research centres with many concurrent awards.
Annual prepay costs ten months, not twelve. Recipient is $60 a month or $600 for the year; Pass-Through $180 or $1,800; Portfolio $360 or $3,600. Monthly and annual carry exactly the same features and limits — annual is cheaper, not better.
Organizations under $2M in total revenue take 25% off, self-declared. We do not ask for documentation up front; the figure is on your Form 990 and we would rather trust you than run a verification process.
Plan limits
There is one application. Paid plans raise limits; they do not unlock the compliance features, because a record with the evidence discipline switched off is not worth selling.
| Free trial | Recipient | Pass-Through | Portfolio | |
|---|---|---|---|---|
| Billed monthly | $0 for 14 days | $60 | $180 | $360 |
| Billed annually — two months free | $0 for 14 days | $600 | $1,800 | $3,600 |
| Active awards | Your plan's limit | 3 | 12 | 40 |
| Internal users | Your plan's limit | 10 | 30 | Unlimited |
| External viewers — funder, auditor, subrecipient | Unlimited | Unlimited | Unlimited | Unlimited |
| Archived awards for retention | Unlimited | Unlimited | Unlimited | Unlimited |
| Compliance record — included on every plan | ||||
| Immutable published reports | ✓ | ✓ | ✓ | ✓ |
| Subrecipient risk assessment and monitoring log | ✓ | ✓ | ✓ | ✓ |
| Decision record with written resolution | ✓ | ✓ | ✓ | ✓ |
| Per-organization audit log | ✓ | ✓ | ✓ | ✓ |
| Retention policy and legal hold | ✓ | ✓ | ✓ | ✓ |
| Audit pack export — PDF and CSV | ✓ | ✓ | ✓ | ✓ |
| Deliberately not included, on any plan | ||||
| General ledger, budget versus actual, drawdowns | Not included | Not included | Not included | Not included |
| Document hosting and file uploads | Evidence links only | Evidence links only | Evidence links only | Evidence links only |
| Pre-award prospecting and proposal management | Not included | Not included | Not included | Not included |
| Single sign-on and SAML | Not available | Not available | Not available | Not available |
The application does not yet have checkout, automatic invoicing, seat enforcement or hard plan gates. Paid activation and final terms are handled directly with us, by invoice. We would rather say that here than have you discover it after signing up.
The trial is 14 days from the day you create the workspace, one per organization, no card and no automatic charge at the end — it simply stops being a trial and waits for you to choose. Because limits are not yet enforced in the application, we are relying on you to tell us when you have decided.
Existing per-seat customers are grandfathered indefinitely. If you are on the old $7.91 or $14.54 per-person rate, nothing changes unless you ask it to. You are welcome to move to a per-organization plan if it is cheaper for you — tell us and we will move you.
Questions
Yes, and for most grant-funded organizations invoicing is the better route. We can issue an annual invoice in your organization's legal name with a W-9, payable by ACH or check, which is usually what a finance office needs in order to code the cost to an award or an indirect rate. Card payment is available too and is quicker to set up. Tell us which you need before or during the trial; neither changes the price.
Because a one-award free plan is trivially worked around: an organization with five awards would open five separate workspaces and never pay, while getting none of the cross-award views the product exists for. That is a worse outcome for both of us. A time-boxed trial of the full product is more honest — you evaluate exactly what you would buy, and we never have to cripple a free version to protect the paid one. Plans and trials are per organization, not per award.
Nothing is deleted and nothing is held hostage. You keep read access to what you created and the audit pack stays exportable, so you can leave with your record. You pick a plan when you are ready. If a reporting cycle needs longer than 14 days to evaluate properly — quarterly cycles usually do — tell us and we will extend the trial. We would rather you saw a real report published than guess.
No. Kharazm records what each piece of evidence is and where it lives, with attribution and a timestamp, and links to it. Your documents stay in your own systems under your own retention policy and access controls. We are not a second copy of your files.
Yes. Every plan can generate the full audit pack — published reports, evidence index, decision record, monitoring log and audit-log extract — as a printable document plus CSV. Export is not restricted to paid plans and is not withheld if you cancel.
Your retention obligation under 2 CFR 200.334 usually runs three years past the final expenditure report, so the record has to outlive the program. Closed awards move to an archive tier that keeps them readable and exportable without counting against your active award limit.
Because per-seat pricing punishes exactly the behaviour that makes the record trustworthy. If each funder, auditor and subrecipient costs money, people share a login, and a shared login destroys the attribution the audit trail depends on. Pricing follows award count instead, which is what your own budget scales with.
Set it up, publish one report, and decide whether the record holds up before you pay anything.